We recommend that you back up your PlanGuru data files to prevent unwanted loss of data in the unlikely event that your files get lost or corrupted. Many companies have data backup and recovery systems/protocols. Check with your network administrator to understand your companies policies and how they apply to your network and/or local machine.
If you don't have a network admin, or don't currently have a backup procedure Windows delivers a "Backup and restore utility" that can be used to back up your valuable PlanGuru data files. Using this utility is simple and easy, and can be used to schedule a daily backup of your analysis files. Follow these instructions to begin using this Windows tool.
Navigate to the Backup and Restore Utility
Click the Windows Start button, and click on the Control Panel. Next click "System and Security", then "Backup and Restore"
Then click "Set up backup"
Define where you want to store your backed up files
A.1 Windows will ask you where you want to save your backup files, I don't have an external driver connected to my machine so I'm going to click "Save on a network". A.2 Next I browse for the network location where I want to save the file. A.3 I'm going to save the file to a folder in "My Documents" called "Backup files", I highlight the folder and press "OK". A.4 Next I enter in the user ID and password for that machine (the location is on my own PC so I enter my Windows UserID and Password). A.5 Last I click Next.
Define what files you want to back up
B.1 Windows will now ask you what files you want to backup. If your doing this only to backup your PlanGuru data files I recommended you select "Let me choose". B.2 Again, if you only want to backup your PlanGuru files be sure to un-check the options shown in the red outlined boxes. IF YOU DO NOT YOU WILL END UP BACKING UP A HUGE AMOUNT OF DATA. B.3 Select the folders that you would like to back up. In this instance I'm choosing to back up all the files in my PlanGuru folder (which contains all my company folders), then I click next.
C.1 Next you will review your backup settings and scheduling. To schedule I will click "Change scheduling". C.2. Next I change my scheduling to "Daily" at "9:00 AM" and click "OK". C.3. Lastly I click "Save Settings and run backup"
D.1 When the backup starts running it will show the "Backup in progress" progress bar. You can also check to see when your next backup is scheduled. D.2 When the backup is complete you will be able to see the backup files in your location of choice.
Recover Backed Up files
To recover backed up files see this knowledge base post. https://planguru.zendesk.com/entries/21429911-restore-analysis-files